Although my first plan was interviewing the Front Office Manager at the Westin Alexandria, she never replied to my emails and I failed to contact her despite my many tries, and I decided to give it a try in interviewing a Manager in a smaller property. I arrived at the Lorien Hotel & Spa on Monday, October 22nd at around 10:00 A.M and introduced myself at the front desk, asking the front office clerk if his manager could give me a few minutes of his time for an interview on Front Office Management. He stated that his manager had just gone out but that he should be returning soon and added that I could wait for him at the lobby. After about ten minutes, Mr. Peter Diorio – the Front Office Manager of the Lorien Hotel & Spa – walked in and gladly gave me a couple of minutes of his time. The interview was conducted in the hotel living room at about 10:10 A.M, it lasted approximately ten minutes. Since Mondays are always busy he provided short, but valuable answers to the questions asked. His answers were mostly focused on his personal experience and provided examples of challenges and skills of the Front Office Staff that differ from the general anecdotes heard in class.
The Lorien Hotel & Spa is part of the Kipmton Hotel & Restaurant Group and it is located at the heart of Old Town Alexandria (1600 King St.). According to the hotel’s website, Lorien Hotel & Spa is the newest hotel spa in the area as well as the only one in Alexandria, VA. The property showcases a total of 107 rooms and suites, as well as up to 3,000 square feet for traditional meeting space and up to 4,000 square feet for suite-level meetings. Also, it offers its guest two “destination restaurants”; BRABO by Robert Wiedmaier and BRABO tasting room.
The Lorien Hotel & Spa has been awarded recognitions such as the 2012 Certificate of Excellence by TripAdvisor, Best Massage 2012 by Northern Virginia Magazine and the Conde Nast Traveler’s 2011 Readers Choice Awards List of the Best 200 Hotels in the United States. In addition to these awards that supports the hotel’s reputation, Lorien Hotel & Spa has accessible features that comply with the ADA and is a pet and eco – friendly property.
Some of the amenities that can be found in the hotel are: Wireless and high speed internet in every room, full-service concierge, 24 hour valet parking, complimentary electric vehicle charging stations, complimentary newspapers, coffee and tea in the hotel’s living room, 24-hour fitness center and a complimentary hosted evening wine reception.
- · Front Office Manager Biography:
During the interview, Mr. Diorio was asked when he had realized he wanted to work for the industry and how he started working in Hospitality. Regarding the first question, Mr. Diorio stated “I was in high school, working on a restaurant and coaching little league baseball. I was college hunting I thought Hospitality would be a good fit versus the typical cubicle life”. Moving forward to the next part of the question, Mr. Diorio claimed it was easy to start working in the industry. He first worked as a waiter and got several internships in line-level positions while he was in college. In addition to that, Mr. Diorio worked in the on campus hotel that his school had, eventually grew contacts and “worked hard, found an opportunity, seized it and kept it.”
- · Front Office Manager Challenges:
Regarding the various challenges a Front Office Managaer faces, Mr. Diorio went over some of them and stated that there is a difference between the challenges found in a small hotel versus the ones found in a larger operation. He believes that one of the largest challenges Front Office Manager face in a small operation is finding time to do their office and administrative paper work versus being on the lines. Regarding the challenges on a large hotel, he states are reversed from the challenges on a small operation, and that finding time to actually be on the line might be one of the issues.
In addition, he was asked if his Front Office Personnel had training in handling situations when a guest needs to be walked out of the property due to overbooking. Mr. Diorio replied “we don’t really train on walking a guest, is more of something we talk about and make the team aware of. It is an unofficial training, I guess, but we handle each day differently and it really just comes down to making sure the team is aware of all situations, and that I’m working with the revenue team to oversell the hotel to a certain degree or to really not oversell to a certain degree.”
- · Knowledge, Skills and Abilities:
Mr. Diorio was asked about the knowledge, skills and abilities needed to be a Front Office Manager. He stated that a Front Office Manager needs to be organized, must follow- up and “have dedication to not only the hotel but to your own employees to see that they are developed so that in any of your absences everything remains the same.”
In addition, Mr. Diorio was asked what he looks for in people when hiring Front Office Personnel. His answer was short and precise; he stated that the first thing he looks for is personality, followed by commitment and dedication. He said he basically looks for people with “the ability to make something out of nothing”.
To conclude the interview, Mr. Diorio was asked what his advice would be to someone trying to pursue a Front Office Manager position. He stated, without hesitating: “Clear your schedule. Make sure you are able to be available, at least for the first few months, so that you are comfortable with your team and your team is comfortable with you. And you can spend more time in those first few months, you are putting a lot of hours essentially, to make sure that everything is good with you at the hotel.”
When I first got this assignment, I went to the Westin Alexandria and tried to contact the Front Office Manager of that operation. The day I went there she was not available and a very helpful Concierge gave me her business card, encouraging me to contact her via email. I sent her two emails and showed up at the hotel two more times, but she never replied. I found this episode quite frustrating, not so much for the fact that I could not do the interview at the hotel I chose first, but for the lack of hospitality from the Front Office Manager. I believe she could have – at least – replied my emails saying she was not available for the interview.
However, I was able to find a hotel with staff willing to help; the Lorien Hotel & Spa makes you feel at home. From the moment to arrive to the property you feel the pleasant atmosphere, the property’s staff is extremely friendly and well serviced-oriented, I talked to a total of three staff members; a Valet, a Front Office Clerk and the Front Office Manager, and they all helped me out and treated me like a guest (in the sense that they tried to fulfill my needs promptly) even when I was not.
The hotel has a very intimate design that goes along with the spa concept; the background music on the common areas is relaxing and allows the guest to get in the proper mood. Instead of a regular lobby, it has a living room which décor is based on a combination of turquoise and pale beige. The living room gives the hotel a sense of uniqueness and coziness that makes it stand out from the other hotels in the area and, regarding cleanliness, the hotel areas that I had the pleasure to observe were impeccable.
The experience to actually interviewing a person that works in the Front Office has allowed me to gain more insight on how the department operates, and Mr. Diorio was extremely helpful and answered all the questions I had for him. This process also gave me excellent information on what Managers look for when hiring employees and useful advice on how to get ready for a managerial position in the industry.
Also, the interview reaffirmed two concepts that many faculty have said to be essential in the hospitality industry; networking and follow up. These to concepts are of extreme importance in the industry and should be taken into consideration if one wants to be a successful professional.
I believe that this research has helped me get to know the industry a little bit better, making me more aware of the needs and sacrifices that working in the industry entail. The information collected in the interview process will be useful when selecting internships and interviewing for a potential job and also when deciding which university to choose from my transfer options.
Written on November 22, 2012